Agricultural Education Division
   
  7. SUGGESTIONS FOR A WINNING SELF STUDY REPORT

7.1 Committees and Functionaries

  1. Steering Committee
    • For university, the Vice-chancellor as the Chairman and Coordinator as the Member Secretary.
    • Other Members include Deans, Directors, Registrar, Comptroller, Librarian, Estate Officer and 2-3 members from faculties not represented by officers.
    • For college, Dean / Assoc. Dean of college as the Chairman and Coordinator as the Member Secretary.
    • Other Members may be senior faculty members and officers of the campus / college closely associated with college functioning.
  2. Task Forces for University and each College
    • History and development of the institution
    • Mission, goals & objectives, and organization & governance
    • Academic programs and curricula
    • Faculty and other human resources
    • Students and Students' development
    • Library and other learning resources
    • Physical facilities
    • Finance resources
    • Research
    • Extension Education
    • Other units and information services
    • SWOT analysis and summary
  3. Self Study Coordinator
    • A senior person not below the rank of professor , who is well versed with the functioning of the entire university system, and commands authority and respect to get the assigned job done as per schedule.
    • A full time Coordinator is required for 6-12 months.
    • One Coordinator is needed for the university and one for each college.
  4. Self Study Report Editor
    • For university, Chief Editor of the university or any senior person well-versed with academic & scientific writing, and editing.
    • For college, a senior faculty member with skill in academic & scientific writing, and editing

7.2 Time Table for Self-Study & Self-Study Report

  • Appointment of Coordinator, Steering Committee, Task Forces and Editor
 2-4 Weeks
  • Collection and compilation of information and preparation of chapter's draft report by each Task Force
 12-24 Weeks
  • Compilation of draft self study report by the Coordinator with the help of Chairmen of Task Forces and its circulation among Steering Committee Members
 6-12 Weeks
  • Finalization and approval of the self study report by Steering Committee
 2-4 Weeks
  • Printing and submission of the reports to the Accreditation Board by the University Coordinator /Registrar
 2-4 Weeks

Total Time

24-48 Weeks

7.3 Problems experienced in preparation of self study report

  • Constitution of Steering Committee and Task Forces, particularly for colleges.
  • Non-familiarization of different constituents of university / colleges with accreditation process.
  • Non- conduct of repeat training programs by Coordinator at university and college levels.
  • Poor participation by constituents in self study and preparation of SSR, particularly by members of Steering Committee and Task Forces.
  • Not sticking to the schedules formulated and submitted to the Council.
  • Cover and inside cover pages not as per format.
  • Mission, goals and objectives usually not properly developed and reported.
  • Contents including headings, sub-headings not elaborated.
  • Complete list of supporting appendices not provided.
  • Size and binding of the report not as suggested.
  • Non-realization of the fact that self-study report is an academic document and it deserved all seriousness like a Ph.D. thesis.
 

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