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6. INSTITUTIONAL SELF
STUDY
- It is the first and the most
important part of the accreditation process.
- It is an educative process
designed to achieve institution-wide improvement
in teaching and learning.
- It is an on-going process and
not and end in itself.
6.1 Objectives of the
Institutional Self Study
- To assist
university/college in analyzing and
subsequently improving its functioning
specially with respect to teaching and
learning.
- To assess the
institution's performance.
- To review the
viability and thoroughness of the
institution's planning process.
- To identify and
develop methods for improving
institutional effectiveness.
- To foster planning
and institutional research.
6.2 Designing a
Self Study
- Begin with clear plan
and schedule
- Focus on the whole
institution ( university / college )
- Choose comprehensive
approach
- Ensure broad
involvement of all constituents
- Build on existing
evaluation materials / reports
- Identify clearly
strengths and needed improvements
6.3
Characteristics of an institutional self study
- History and
development of the institution
- Historical
background
- Growth of
institution
- Academic
institutions and programs at a
glance
- Students
intake (yearly) and turnout
- Present
status of institution
- Mission and
goals
- Mandate of
the institution
- Mission
statement
- Goals
- Objectives
- Current
mission, goals and objectives, if
different from the original,
reason for affecting changes.
- Future goals
and objectives
- Short and
long term plans
- Organization
and governance
- Authorization
- Authorities,
and their composition, powers and
responsibilities
- Organizational
structure
- Flow chart
showing the decision making
process on various aspects of
university functioning
- Flow charts
indicating channel of
communication within the
institution involving various
authorities and different
constituents of the university
- Institutional
Planning and Monitoring Processes
- Adoption of
ICAR Model Act and guidelines
- Academic
programs and curricula
- UG and PG
programs
- Eligibility
for admission
- Mode of
admission
- Academic
regulations
- Curricula
development / revision process
- Adoption of
ICAR Model Curricula
- Interdisciplinary
approach in teaching
- Evaluation
and grading
- Collaborative
programs
- Basis for
starting and closing of
educational institutions,
programs, centers, and
departments.
- Non-degree
granting programs, if any.
- Accomplishment
and challenges.
- Faculty and
other human resources
- Employees
classification.
- Personnel
policy details including
availability of manual.
- Annually
updated faculty profile
reflecting their academic
credentials.
- Recruitment
and promotion procedures.
- Carrier
development plan including
competence improvement.
- Selection
process for academic and other
administrative officers
- Pay
structure.
- Faculty
research and scholarship policy.
- Faculty
contribution.
- Faculty
assessment.
- Recognition
and award system
- Employees
grievance redressal procedure and
welfare schemes.
- Adoption of
ICAR Norms
- Student
development
- Quality of
student intake
- Profile of
students' body including their
domicile status.
- Program-wise
and college-wise students intake,
attrition and retention.
- Students'
counseling and placement.
- Co-curricular
activities.
- Follow - up
services for alumni.
- Students'
achievements in academic,
co-curricular and other fields.
- Library and
other learning resources
- Library space
with list of holdings.
- Photocopying
facilities.
- Availability
of computers and access to
internet.
- Library
borrowing including electronic
borrowing arrangement with other
institutions.
- Audio-visual
and multi-media support.
- Library
timings and usages.
- Other
learning centers like classrooms,
laboratories, instructional
farms, etc.
- Any other
unique instructional material /
technique adopted.
- Adoption of
ICAR Norms.
- Physical
facilities
- Institutional
area and farm land.
- Administrative
building / block / space.
- Classroom and
laboratories.
- Students'
hostel for men and women
- Instructional
farm
(agriculture/horticulture/animal/poultry/sericulture/fishery
etc. ).
- Green house,
glass house , polly house, etc.
- Farm power,
farm machines and equipment, and
irrigation infrastructure.
- Facilities
for sports, games, cultural and
literary activities.
- Any other
important facility.
- Adoption of
ICAR Norms.
- Financial
resources
- Total budget
(plan, non-plan ) and source of
funding including internal
resources with their percentage
contribution.
- Expenditure
statement indicating percentage
spent on teaching, research,
extension education,
administration, infrastructural
development including creation of
assets.
- Expenditure
statement should also show
percentage amount spent on
salary, TA./DA, recurring and
non-recurring contingencies (with
their major heads ).
- Non-governmental
endowment and large contributions
including corpus fund.
- Fund raising
campaign and targets for current
and subsequent five year plans.
- Research
- Number,
location and lead function of
various research stations.
- Process of
identifying research problem and
their prioritization.
- Funding
sources.
- Faculty and
students' involvement in
research.
- Salient
accomplishments.
- Impact
statement.
- Extension
education
- Number,
location and lead function of
various extension education units
/ centers.
- Method of
assessing extension education
needs of the community.
- Funding
sources.
- Faculty
involvement in extension
programs.
- Salient
accomplishments.
- Impact
statement.
- Other units
and information services
- Any other
unit(s) not covered above.
- Dissemination
of information to stakeholders
and public about rules,
regulation issues, policies etc.
related with academic, financial,
administrative, developmental and
other related issues.
6.4 Self Study
Report ( SSR )
The Self Study Report may
contain following chapters.
Chapters 1-12 : Same as 12
characteristics of Self Study under Sub-Section
6.3
Chapter 13 : Strengths,
Weaknesses, Opportunities and Threats (SWOT)
Analysis
- SWOT Analysis
regarding various aspects of university
functioning.
- Suggestions and plans
to minimize and/or overcome weaknesses
and threats.
- Suggestions and plans
to maximize the strengths and exploit the
opportunities.
Other Chapter (s) :
Institution can add any other chapter (s), if it
feels that some important aspect can not be
covered under above 13 chapters.
Last Chapter : Summary
Summarize the entire
self-study report, highlighting important
achievements, shortcoming and plans for
improvement.
Report will be supported
by appendices including filled in proforma for
university / college. Further, the reports will
be in A-4 size, well illustrated with speaking
figures, diagrams, tables, plates etc. and bound
in Section - Sewing manner.
6.5 Sequence of
activities for Self Study Report
- Appointment of
Coordinator, Steering Committee, Task
Forces and Editor for university and each
college.
- Assigning the
responsibilities to Steering Committee
and Task Forces.
- Preparation of draft
report ( Chapters ) by Task Forces and
submission to the Coordinator.
- Compilation of entire
draft report by the Coordinator and
circulation to the Steering Committee
member.
- Finalization of the
report by the Steering Committee and
submission to the ICAR Accreditation
Board.
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